1. Halaxy Help Guide
  2. Finances
  3. Invoices

Reconcile payments in your bank account

Match every Halaxy Auto Payments bank deposit to its invoice or patient.

Payments you receive through Halaxy are consolidated into a single daily deposit to your bank account. This includes invoice payments, BPAY payments and deposit payments.

Halaxy lists these payments in your bank account with the prefix HX.

What Halaxy handles for you

  • One daily deposit. Halaxy settles all payments processed on a given day together as a single deposit each business day.

  • References you can trace. Each deposit in your bank records carries a reference that points to the invoice, patient or settlement date, so you can trace it.

  • Fee balance in the profile. A deposit payer's current fee balance shows in their profile.

  • Fast transfers. Payments processed before 9:00 pm AEST reach your bank account the next business day.

Find the daily deposit in your bank records

Each business day, Halaxy settles all payments processed on a given day together as a single deposit. The deposit appears in your bank records in the format HX-YYYY-MM-DD, for example HX-2026-05-26, where the date is the settlement date.

A single deposit can include:

  • Invoice payments

  • Deposit payments (payments to a patient or organisation profile that aren't linked to a specific invoice)

  • BPAY payments

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Tip

To see exactly which payments make up a deposit, run an Auto Payments report and filter by the settlement date in your bank record (the YYYY-MM-DD part of the deposit reference).

Note

The date in your bank record is the settlement date, not the date the invoice was issued or the appointment took place. A single deposit can include payments from different patients, organisations, practitioners and practice locations.

Reconcile in your accounting software

With daily batched payments, your bank deposit is a single daily amount, while invoices continue to sync individually to Xero, Reckon One or QuickBooks. You have two ways to reconcile: match the daily deposit to invoices manually, made easier with the Auto Payments report, or use a clearing account. Setting up one of these now keeps reconciliation simple at BAS time.

Get more from Halaxy Auto Payments

Reconciling is the last step after Halaxy Auto Payments deposits your patients' payments, and Halaxy reports give you what you need to match each deposit.

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