When you receive payments processed through Halaxy, they are consolidated into a single daily deposit to your bank account. This includes invoice payments, BPAY and deposit payments.
This article explains how the daily deposit appears in your bank records and how to trace each payment back to its source in Halaxy.
Note
Processed payments typically reach your bank account the next business day (when processed before 9:00 pm AEST).
Each business day, all payments processed through Halaxy on a given day are settled together as a single deposit. The deposit appears in your bank records in the format HX-YYYY-MM-DD (for example, HX-2026-05-26), where the date is the settlement date.
A single deposit can include:
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Invoice payments
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Deposit payments (payments to a patient or organisation profile that are not linked to a specific invoice)
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BPAY payments
Note
The date shown in your bank record is the settlement date, not the date the invoice was issued or the appointment occurred. A single deposit can include payments from different patients, organisations, practitioners, and locations.
Tip
To see exactly which payments make up a deposit, run an Auto Payments report and filter by the settlement date shown in your bank record (the YYYY-MM-DD portion of the deposit reference). See our related article: Confirm your received payments.
With daily batched payments, your bank deposit will be a single daily amount, while invoices continue to sync individually to Xero, Reckon One or QuickBooks. You have two ways to reconcile: match the daily deposit to invoices manually (made easier with Halaxy's Auto Payments report), or use a clearing account. Setting one of these up now avoids reconciliation headaches at BAS time. See reconciling batched payments in your accounting software.
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