Batched deposits work cleanly with your accounting software, you just need to decide how you'd like to reconcile them. If you sync Halaxy to Xero, Reckon One, or QuickBooks, here's how reconciliation works.
Your bank feed shows one deposit per day covering all of that day's invoice payments, while each invoice payment syncs individually to your accounting software. You have two options for reconciling these, we recommend you discuss this with your accountant or bookkeeper for the best method that suits your organisation.
Halaxy's Auto Payments report shows each payment with its transfer date, so you can filter by date to see exactly which invoice payments make up a single bank deposit.
Find and match the bank feed with the invoice payments that make up a single deposit for the day.
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Configure Halaxy to sync Invoice payments into a clearing account rather than directly into your bank account.
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At the end of the day, you create a bulk "receive money" transaction from your bank account coded to the clearing account to reconcile. This should zero out the clearing account balance.
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Then find and match the receive money transaction with the bank feed.
Tip
Use a separate clearing account for each payment type - online payments via Halaxy, bank transfers, EFTPOS, cash, etc.
Xero and QuickBooks have articles on how to set up a clearing account. Please read or share these articles with your accountant or bookkeeper, who can provide further advice.
Handling payment processor receipts in Xero
Reconciling bulk payments in Xero
Set up a clearing account in QuickBooks
Reckon One users: there isn't a published Reckon article on this specifically. Please contact your bookkeeper or Reckon Support for guidance.
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