You can use Halaxy to lodge WorkCover Queensland claims directly with WorkCover Queensland, bypassing the need to email claims to WorkCover Queensland.
After you have registered and authenticated yourself through Halaxy with WorkCover Queensland, you can lodge claims. Processing a WorkCover Queensland claim costs 1 credit.
After WorkCover Queensland has paid you, you can then manually reconcile the claim within Halaxy.
When you register with WorkCover Queensland for claiming purposes, WorkCover Queensland gives you a username and password that is specific to WorkCover Queensland, which is used in the authentication process (in group practices, the username and password may be the same or different for each practitioner in the group).
In order to integrate your Halaxy with WorkCover Queensland, you will need to set your default state to Queensland or set at least one location's address to Queensland.
To set your default state to Queensland:
Click Settings > General.
In the General Settings section, click Edit.
In the default state drop-down menu, select QLD (Queensland).
To set a practice location's address to Queensland:
Click Personal > Locations.
Click Edit for the location you want to edit.
In the Address section, set the Region to QLD (Queensland).
Once you have set your state or a location to Queensland, you can set up WorkCover Queensland integration by following the steps below:
Click Settings > Integrations.
Next to WorkCover Queensland, click the Edit (pencil) icon.
Click Add New.
Enter the username and password provided by WorkCover Queensland next to your name.
RESULT: You are now set up and authenticated to lodge WorkCover Queensland claims directly with WorkCover Queensland.
Once you have completed your integration you can set your location back to your original location if required.
When you select a WorkCover Queensland fee as the fee for an appointment (it is highly recommended that you import the WorkCover Queensland fee from the Halaxy global fee database) and access the invoice, you can lodge the claim directly with WorkCover Queensland by clicking the Process WorkCover QLD button in the Payments section of the invoice. After the WorkCover Queensland B2B claim details form appears, confirm that the details are correct and then click the Process button.
The claim is then lodged automatically with WorkCover Queensland. If the claim lodgement is:
Successful: you receive a WorkCover QLD B2B Online Claim statement that summarises the claim details; or
Unsuccessful: you receive an error message immediately with a short description of the error provided by WorkCover Queensland.
You can also confirm that the claim has been successfully lodged by clicking on the claiming status hyperlink on the invoice, and viewing the claiming history.
As WorkCover Queensland's claiming process is different to Medicare/DVA online claiming, you do not receive any report or formal confirmation of payment from WorkCover Queensland. However, you can manually reconcile invoices after you have received payment from WorkCover Queensland by clicking Reconcile on the invoice and entering:
The amount you received; and
The date of payment.
After reconciling the invoice, you can refresh your browser by pressing CTRL+R or CMD+R to see that the invoice status has been updated.
In general, you need to contact WorkCover Queensland if you want to cancel a claim that has been lodged. If you want to cancel a claim that has been lodged on the same day that you lodged it, you can click the Reconcile button and change the status from Successful to Unsuccessful, which prevents the claim from being processed.