Add a pro rata (duration-based) fee

A pro rata fee calculates its total amount based on the appointment duration. This is useful for instances such as charging for travel or use of equipment.

Create a pro-rata fee

  1. Click Finances > Fees.

  2. On the top right, click New Fee.

  3. Enter the fee details as required. (Example: Equipment hire fee)

  4. Configure the following:

    Fee-Pro-Rata.png

    Image: This pro rata fee charges $25 for every 30 minutes

    • Fee Type: Select Pro Rata.

    • Duration: Enter the number of minutes this pro rata fee will be charged. (Example: 30 minutes)

    • Round duration to 2 decimal places (Optional): Tick the checkbox to round the calculated duration to 2 decimal places. (For example: If you are charging $25 for every 30 minutes, a 50-minute usage would calculate the quantity as 50/30 = 1.66666667. Ticking this box will round the quantity to 1.67 instead.)

    • Pricing: Enter the price for this pro rata fee, to be charged for every time set in Duration. (Example: $25)

  5. Click Save Fee.

You have successfully added a pro rata fee.

With our example, if you add this pro rata fee to a 90 minute appointment, the pro rata fee automatically calculates to $75. (Calculation: $25 x (90/30) = $75)

Fee-Pro-Rata-02.png

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