Sync your calendar (one-way)

Who can do this?

All users and access levels

Practitioners on Personal Access only have access to their own calendars. 

If you wish to view your Halaxy appointments on an external calendar, you can sync your Halaxy calendar to your iPhone, Outlook and Google calendar, or any other calendar that uses the iCal format*. Any updates made to your Halaxy calendar will automatically update in your external calendar. 

One-way calendar syncing is available to all practitioners on Halaxy for free. It enables you to see your patient appointments on your other calendars on the go, even when you do not have access to your computer or when you're not logged into your Halaxy account.

*iCal is a file format that allows people to share calendar events across online calendar applications.

Tip

Do you need to be able to edit your Halaxy calendar from an external calendar application? Halaxy also supports two-way calendar syncing.

Set up one-way calendar syncing

To enable one-way syncing, all you need to do is obtain your own unique syncing address in Halaxy, then enter it into your external calendar. You will then be able to see your appointments on your other calendar.

  1. Open the Sync with External Calendars pop-up. You can opt to open this for your own calendar or choose a practitioner whose calendar you wish to access. This pop-up can be found in two places:

    • On the Users page: Click Settings > Users, then beside the selected practitioner name, click the Icon-Calendar.svg Calendar icon.

      Calendar-Sync-One-Way-01.png
    • On the Calendar: From the Calendar, click the Icon-Sync.svg Sync icon in the top right.

      Calendar-Sync-One-Way-02.png
  2. Get your unique Halaxy calendar syncing address.

    • If you or the selected practitioner do not have a unique calendar syncing address yet, click Get syncing address to generate one.

      Calendar-Sync-One-Way-03.png
    • Once you have a unique calendar syncing address, you can copy the URL, or click the Icon-Mail.svg Email icon to send the URL to the selected practitioner.

      Calendar-Sync-One-Way-04.png
  3. Use this address to sync using your chosen external calendar. See instructions below for the different types of calendar.

Caution

Anyone who has your unique syncing address can access your calendar, so its important to keep this unique address private. If you think this unique syncing address has or may have been compromised, open the Sync with External Calendars pop-up and generate a new address by clicking the Icon-Sync.svg Sync icon.

Sync with your external calendar

After you have obtained your unique syncing address, you can now use it to sync with your chosen external calendar. See instructions below for each calendar type.

    • After you have obtained your unique syncing address, you can sync your Halaxy calendar to your iPhone/iPad in two ways: through email or manually.

      Quick sync via email

      Follow the steps above to find your unique syncing address, then click the Icon-Mail.svg to send an email with the syncing address to the email address that you use to login.

      On your iPhone or iPad, open the email and click the link inside to confirm that you want to subscribe to link your Halaxy and iPhone/iPad calendars.

      Your Halaxy calendar is now synced to your iPhone or iPod calendar.

      Syncing manually

      If you do not follow the email syncing process, you can sync your calendars manually using this three-step process.

      1. On your iPhone or iPad, tap Settings, then tap Calendar.

      2. Tap Time Zone Override to check if it is enabled. If it's already enabled, proceed to step 3. If it is not enabled, make sure it is enabled:

        An iPhone's calendar settings. The Time Zone Override option is enabled.
      3. Next, add your Halaxy Calendar by following the steps below:

        1. Still in the Calendar menu, tap Accounts.

        2. Tap Add Account.

        3. Select Other.

        4. Tap Add Subscribed Calendar.

        5. Enter your unique syncing address from Halaxy in the Server field.

        6. Type "Halaxy Calendar" as the description.

      Your Halaxy calendar is now synced to your iPhone or iPod calendar.

    • After you have obtained your unique syncing address:

      1. Open Calendar for Mac. Click the Calendar menu, then click Subscribe.

      2. Enter your unique syncing address in the Calendar URL field, and click Subscribe.

      3. Rename your calendar to Halaxy Calendar", then click OK.

      Your Halaxy calendar is now synced to your Calendar for Mac.

    • After you have obtained your unique syncing address:

      1. Sign into your Google Calendar account.

      2. Click the + icon next to "Other calendars" and select "From URL".

        In Google, the user clicks to add an "other calendar" and selects "From URL"
      3. Enter your unique syncing address in the URL field and click Add Calendar. It takes a few seconds to import your calendar, after which your Halaxy appointments are shown on your Google calendar.

      4. Under Other calendars, change the calendar name to "Halaxy Calendar".

      Your Halaxy calendar is now synced to your Google Calendar.

    • After you have obtained your unique syncing address:

      1. On the left toolbar, click the Calendar tab.

      2. On the left panel, select Add Calendar.

        Calendar-Sync-One-Way-Outlook-02.png
      3. In the pop-up, click the Subscribe from web tab and enter the syncing address.

      4. For Calendar Name, enter a label for your calendar. (Example: Halaxy Calendar)

      5. Click Import.

      6. The final step is to enable your Halaxy appointments in your Outlook calendar by:

        1. Clicking Send/Receive All Folders at the top left of your Outlook screen; and

        2. Going to your calendar and ticking the box that says "Halaxy Calendar" in the Calendar list.

      Your Halaxy calendar is now synced to your Microsoft Outlook calendar.

Updated

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