One payee provider number. One bank account for your rebates.
A payee provider number is a single provider number registered with Medicare for receiving a practice location's bulk bill and DVA claim rebates. Medicare pays all rebates for that practice location into the bank account registered with the payee provider number, instead of paying the servicing practitioner.
To use a payee provider number, you add it as a Medicare identification, then assign it for each practitioner.
Note
Each provider number, including a payee provider number, can be registered at one practice location only, so practitioners who work at several practice locations need a different provider number for each one.
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One bank account for rebates. One payee provider number lets Medicare pay all bulk bill and DVA rebates into one account.
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Both numbers on your invoices. Invoices with Medicare fees carry both the servicing provider number and the payee provider number.
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Rebates keep flowing. Practitioners joining or leaving your practice don't interrupt rebate payments. Those at your practice location don't each need to register to receive rebates.
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Assigned for each practitioner. One number covers your whole team: assign the payee provider number to each practitioner at your practice location.
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One practitioner at a practice location registers with Medicare to be the payee provider for online claims. Any practitioner with a provider number can do this. They complete the Online Claiming Provider Agreement (HW027), entering their Medicare provider number and the practice location's bank account details. Their provider number becomes the payee provider number.
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Every practitioner adds the payee provider number on their Identifications page. Their servicing provider number and the payee provider number then both show on their invoices with Medicare fees.
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Medicare deposits all rebates into the bank account registered with the payee provider number.
Tip
Choose the practice owner, or any practitioner who stays at the practice location permanently, as the registering payee provider. If the payee provider leaves, another practitioner must register to be the payee provider.
Note
If you work in a solo practice, you don't need a payee provider number. If a practitioner joins your practice, they can add your provider number as their payee provider number.
Add the payee provider number as a secondary Medicare identification, so your Medicare invoices show a payee provider number. You do this once for each practice group.
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Click Finances > Fees, then click Funders.
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In the funder list, click Medicare to open it.
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For Identification (Secondary), enter the words Payee Provider Number. Enter the label only, not the payee provider number itself.
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Click Save.
Your Medicare funder now asks for a payee provider number, and your Medicare invoices show the payee provider number field. Next, assign the payee provider number for each practitioner.
Assign the actual payee provider number to each practitioner.
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Click Finances > Fees, then click Identifications.
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(Optional) In the top right, click the Practitioner dropdown and select the practitioner to view their funder identifications.
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In the top right, click Edit.
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In the Medicare row, enter the payee provider number for the relevant practice location.
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Click Save.
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(Optional) Repeat steps 2 to 5 for each practitioner.
Each practitioner's invoices with Medicare fees now show the assigned payee provider number for the practice locations you specified, in addition to their own provider number. Medicare now pays all processed bulk bill and DVA rebates into the bank account registered with the payee provider number.
The payee provider number works with your Medicare Location ID and your claims to send rebates to the account you choose.
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Add provider numbers for every funder. Add provider numbers and identifications so Halaxy shows them on every invoice.
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Process the claims. Process bulk bill and DVA claims and Halaxy sends them to Medicare or DVA for you.
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See how funders work. The Guide to funders explains how funders link to your fees and invoices.
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