Add your provider number once. Halaxy puts it where it needs to be.
Funding bodies assign you a provider number or equivalent identifier, and require practitioners to add these numbers, and sometimes other identification, to invoices. Set up the identification types each funder requires, then add each practitioner's details. Whenever you generate an invoice for that funder, Halaxy shows the associated provider numbers or identifications automatically.
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Access:
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All access levels can update their own records.
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Full Access and Clinical Access can update other practitioners' records.
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The right identification on every invoice for that funder. You never have to type it onto an invoice. The number follows the funder linked to the fee.
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Identification fields ready to go. Import Halaxy's preset fees and each funder's identification fields are already set up, ready for your numbers.
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A number for each practice location. Add your provider numbers for each location and every invoice automatically carries the one for the location you select.
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A number for each funder. Your description appears beside each number on the invoice, making the right one easy to spot at a glance.
If you import Halaxy's preset fees, the required identification fields are already set up, so you can go straight to adding your numbers. If you create your own funders, set up the required identification fields yourself.
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Click Finances > Fees, then click Funders.
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In the list, click the funder you want to edit.
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Under Edit, enter the labels (not the actual provider number) for any identification required to confirm eligibility to claim, in the optional fields Identification (primary), Identification (secondary) and Additional Identification. (Examples: Provider Number, Registration Number.)
Example of adding labels of identification required by a funder (click image to expand)
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Click Save.
Any invoice containing a fee linked to this funder now shows these identification fields with your practitioner details.
Note
If you are part of multiple practice groups, set up the identification fields for each practice group.
Add provider numbers and identification for funding bodies from the Identifications tab, or from an invoice.
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Add numbers for a practitioner
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Click Finances > Fees, then click Identifications.
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In the top right, click Edit. (To update another practitioner, first select their name in the Practitioner dropdown, then click Edit.)
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Add all the necessary provider or identification numbers for each practice location.
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Click Save.
Based on the fee (linked to the funder) you use, every invoice now shows the correct information automatically.
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Add numbers from an invoice
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Open the invoice.
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Under Identification, click
pencil icon.
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Add the necessary provider or identification numbers for the funding body.
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Click Save.
You have saved your identification number for all invoices for this fee's funder at the practice location you selected.
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If you submit claims with multiple private funding bodies, you may need a different provider number for each one. Add multiple identifications to the Private funder, then select the required provider number on any invoice with a Private fee.
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Click Finances > Fees, then click Identifications.
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In the top right, click Edit.
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In the Private row, add the provider numbers for each practice location.
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Enter a Description, such as the name of the health fund. Halaxy shows the description in brackets next to the provider number on invoices, which makes it easier to select the correct number.
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To add another provider number, such as for a different health fund, click Add another identification.
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Click Save.
On an invoice with a Private fee, under Identifications, click pencil icon to select the correct identification for your patient's health fund.
Your provider numbers and identifications feed every claim and invoice Halaxy creates.
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Add a Medicare payee provider number. Add a Medicare payee provider number so Medicare pays your location's bulk bill and DVA rebates into one account.
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See how funders work. The Guide to funders explains how funders link to your fees and invoices.
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Process claims. Process bulk bill and DVA claims with your provider numbers in place.
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