Mental Health Treatment Plans - Tracking Group and Individual Sessions Separately


A Mental Health Treatment Plan (MHTP) allows patients to access 10 group sessions as well as 10 individual sessions for psychological therapy, subsidised by Medicare. The initial referral from a GP allows the patient to access the first six sessions; to access the remaining four sessions, the patient must obtain a review from their GP.

In Halaxy, you can set up a Mental Health Treatment Plan to track group and individual sessions separately by using two different referral types, one set up for individual sessions and the other for group sessions. Add both referrals to the patient's claim using the same referral details, except with different referral types.

Each referral type can then be linked to different fees, allowing you to automatically track the correct referral limit based on the fee you select for the appointment.

In the example below, the same referral from a GP has been used to create two referrals using different referral types, one named "MHTP Referral" and the other named "MHTP Referral (Group)":

A patient has two MHTP referrals under a Medicare claim, one labelled "Group"

Image: A patient with a group and individual referral for the same MHTP

The screenshot below shows the settings for the referral type named "MHTP Referral (Group)". We can see that the fee named "Group session" has been linked to this referral type:

The Edit Referral Type page. The name of the fee "Group session" is highlighted.

This means that whenever you add the fee named "Group session" to an appointment, it will count towards this referral type's limit only, without affecting the limit on other referrals. This allows you to track group sessions separately to individual sessions. You can link a fee to the individual referral type in the same manner. Please see Linking Fees to a Referral Type for more details.

From the Appointment Information panel on your Calendar, you can quickly see how many sessions for each referral type the patient has used by hovering your cursor over the "Expiry/Appointments Attended" data:

User hovers cursor over the Expiry field, displaying a new panel that shows previous appointments in the year
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