Mental Health Treatment Plans and additional sessions in Halaxy

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Patients in Australia can obtain a referral from their GP for a Mental Health Treatment Plan, which allows them to access six psychological therapy sessions subsidised by Medicare. After they have used these sessions, patients can visit their GP to obtain a Mental Health Treatment Plan Review, allowing them to access an additional four subsidised sessions.

Under the Better Access to Psychiatrists, Psychologists and General Practitioners through the MBS (Better Access) initiative, the Australian government allows patients to obtain an additional referral from their GP for a further 10 subsidised psychological therapy sessions, for a total of up to 20 subsidised sessions in a calendar year until 30 June 2022.

The Australian government has expanded this coverage so that these 10 additional sessions are available for all patients who have already used their initial 10 sessions (six under the initial MHTP and four under the MHTP Review) in a calendar year, not just patients who are subject to restrictions due to COVID-19. Please see Medicare's website for more information about patient eligibility.

You can manage these referrals in Halaxy by importing three referral types from Halaxy's database. These are:

  • Medicare: MHTP Referral (six initial sessions)

  • Medicare: MHTP (Review 1) Referral (additional four sessions)

  • Medicare: COVID-19 Additional focussed psychological strategies (additional 10 sessions)

Please see Mental Health Treatment Plans - Tracking Group and Individual Sessions Separately for information on group and individual sessions.

Note

You may have previously imported these referral types under the name MHCP rather than MHTP, as Mental Health Treatment Plans were previously known as Mental Health Care Plans.

For information on how to how to import referral types, please see Referral Types.

For information on how to apply referrals in Halaxy, please see Referrals.

Tracking appointments in a calendar year

You can hover your cursor over a referral in the appointment information panel, on an invoice or on the patient's Funding page to see how many appointments a patient has had in the current calendar year and in previous calendar years. This will display any appointments with a fee under the same funder (e.g. any appointment with a Medicare fee).

Hovering your cursor over a referral in Halaxy shows appointments in the current calendar year and previous calendar years

Image: Hovering over a referral to see appointments in a calendar year (expand image)

Advising eligible patients about additional sessions

You can use Halaxy's referral report feature to track which patients need to renew their referral. You can then create a campaign to advise these patients they may be eligible for 10 additional subsidised sessions if they have already had 10 sessions in the calendar year.

To create a campaign that captures patients with an expired (or nearly expired) MHTP review:

  1. Create a communication template to send to patients advising them that they may be eligible for additional sessions.

  2. Click Reports > Referral.

  3. Click New Report at the top-right of the page.

  4. In the Referral Type field, select "MHTP (Review 1) Referral" or "MHCP (Review 1) Referral".

    MHTPReviewReferralReport.png

    Image: Parameters to run a referral report that captures patients with an expired MHTP review

  5. In the Limit field, select "less than equals" and enter "1" appointment remaining.

  6. (Optional) In the Patient Status field, select "Current" to limit the report to current patients only.

  7. (Optional) In the Alt Date Range field, select "This Week" to only capture patients with an appointment this week. Leave blank to capture patients regardless of whether they have an appointment or not.

  8. Click Run.

  9. A report will appear that shows all patients with an expired or nearly expired MHTP review. Click Save.

  10. Click Set as Campaign.

  11. Set the campaign parameters and choose the communication template you created in Step 1.

    MHTPCampaignModal.png
  12. Click Save.

RESULT: Your campaign will be sent to all patients who appeared in the report, according to the schedule you set in Step 11.

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