Orders - Prescriptions, Pathology and Imaging Requests


Halaxy treats orders (including prescriptions, pathology and imaging requests) as clinical notes, linked to a patient's profile and appointments. This allows you to easily see prescriptions and pathology/imaging requests in a patient's clinical history.

From a prescription clinical note, you can add PBS/RPBS drugs as well as private drugs. Brand information and links to the PBS database are provided when selecting a drug, along with authority requirements and additional notes.

Selecting a PBS drug to prescribe, with options for available codes and prescribers

Enabling Prescriptions, Imaging and Pathology

Orders are not enabled by default. To enable this feature, please email community@halaxy.com to request access.

Once access has been enabled for you, you will see the Add Order link whenever you click any clinical note.


Creating Prescriptions

Prescriptions can be created for any drug in the SNOMED CT-AU / AMT database. This allows you to search for drugs using standardised naming conventions for both branded and generic medicines.

To create a prescription:

  1. Navigate to any clinical note and click Add Order.

  2. Select Prescription from the drop-down menu and click Create.

  3. Click Add a Drug and select whether the drug is a PBS/RPBS drug or private.

  4. In the Drug field, type part of the drug name and click the result in the drop-down menu. You can search for brand name or generic name.

    In the drug field, the user types "lisdex". Lisdexamfetamine appears in the drop-down menu.
  5. For authority drugs, select the relevant code and prescriber and click Select. You can click Note, Restricted Benefit and the brand name for more information. The Authority ID, Medicare card number and contact details are also displayed for your convenience.

    Available brands for a specific drug are highlighted.

    After selecting the drug, you can click PBS or CMI for more information about the drug.

    The PBS and CMI links are highlighted in the Edit Drug pop-up

    If there is only one option for a streamlined authority drug, the authority code will automatically appear on the printed prescription.

  6. Complete the Dose, Repeat and Dispense Qty fields. All other information is optional.

  7. Click Save.

  8. Add another drug if desired. Where required, prescriptions for different authority drugs will automatically be printed on new pages.

To print the prescription, click the blue arrow and then click Publish & Print. You will be able to see a PDF preview of the prescription. The prescription must be published before it can be printed.

In the Drop-down menu next to Edit, the "Publish & Print" option is highlighted

Creating Pathology and Imaging Requests

To create an order:

  1. Navigate to any clinical note and click Add Order.

  2. Select Imaging or Pathology from the drop-down menu as required and click Create.

  3. Click Edit and enter a Laboratory name (Laboratories are any organisation you have set up with the Organisation Type set to Laboratory). If the Lab is new, click to add the lab as a new organisation and complete the details for the lab. Click Submit to save and create the order.

  4. Click Add a Test and complete the information requested in the pop-up, then click Save.

To print the order, click the blue arrow and select Publish & Print. The order must be published before it can be printed.

After the order is published, you can click Add an Observation to add additional information. You can also click the Edit (pencil) icon next to Result Status to add a status to the order. When the results are returned, you can update the results by clicking the Edit (pencil) icon and selecting a status.

Once you set the status to Final, you cannot add any further observations.

You can also attach any results that have been returned by clicking Add a File.

Adding Prescriptions, Imaging and Pathology to a template group for easy access

Adding prescriptions, imaging and pathology to an template group gives you easy access to creating orders from any clinical note. You can add prescriptions, imaging and pathology to a template group by following these steps:

  1. Click Settings > General.

  2. In the Clinical Settings section, click the Edit (pencil) icon next to "Favourite tools and templates".

  3. Click Add Template Group under the relevant practitioner. A pop-up will appear.

  4. In the Name field, type a name for the template group (e.g. "Assessment").

  5. Under Orders/Results, tick the Prescription, Imaging and Pathology checkboxes, then click Save.

RESULT: In the Clinical Notes screen, you will now see the template group you added on the right, including the Prescription, Imaging and Pathology templates:

A "favourites" list of clinical templates is displayed to the right of a clinical note

Simply create a new clinical note then click on the required template to create an order attached to the patient's record. You can link the order to an appointment by clicking Edit and selecting the appointment from the drop-down menu.

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