This article is about the patient portal from the practitioner side. For the patient side, please see Halaxy for Patients.
The patient portal is an online hub linked to your Halaxy account that allows your patients to enter their personal details and funding information directly into their patient profile in your Halaxy.
Because the data entry is done by patients outside of appointments, you save time and can effortlessly record your patients' details and payment information, and your patients can pay you easily online.
You can also use the patient portal to share select parts of a patient's health record with them and assign clinical tools for the patient to complete online, which will automatically update their record in your Halaxy.
After enabling the patient portal in your Settings page. You can invite patients to their patient portal on their patient profile. Once you have invited a patient to a patient portal, they can:
view and track their appointments (if you take online bookings)
view and pay their invoices by debit/credit card or PayPal
store their credit card details securely so you can process payments (including cancellation fees) with hassle
enter and update their profile information, emergency contacts and social history information in their patient profile in your Halaxy
upload referrals, letters and other documents to their file
view parts of their clinical record that you elect to share with them
track their health over time
Patients can also share information with family members by inviting them to access their patient portal and setting an appropriate level of access for them.
This section of the Halaxy Guide is aimed at practitioners and is designed to describe the patient portal to practitioners. It is not designed to provide instructions to health consumers and patients about how to use their patient portals.
To enable the patient portal and configure your settings:
Click Settings > General.
Click Edit on the Patient Portal section header.
Set your preferences as desired:
Disabled: You cannot invite patients to create their own patient portal
Enabled: You can invite patients to create their own patient portal
Disabled: Updates made by the patient in their patient portal are not imported into your Halaxy
Notify: Updates made by the patient in their patient portal are imported into their patient profile in your Halaxy, and you are notified
Update automatically: Updates made by the patient in their patient portal are imported into their patient profile in your Halaxy, but you are not notified
Disabled: You cannot share clinical notes with other practitioners in your practice
Enabled: You can share clinical notes with other practitioners in your practice
Patients who have a Halaxy account can search for their practitioners using parameters such as languages spoken, services available, availability of home visits and/or wheelchair access. They can also save practitioners' profiles to their Practitioners List, which enables them to create a care team - i.e. practitioners of all professions that they currently see and practitioners they would like to see for treatment.
Patients can book online with practitioners who use Halaxy and have enabled online bookings without needing to enter their information, as this is automatically entered into the booking request for them.
Patients with a Halaxy account can access their Appointments List and Invoices List to help them keep track of their appointments and invoices. This means patients can access a specific invoice or confirm the exact date of an appointment without needing to bother you for the information, saving you time and effort.
A patient's Appointments List and Invoices Lists look similar to your own. Their list show their appointments and invoices with you as well as with other practitioners who use Halaxy (and who enable patient portal access for their patients).
Where available, patients are also able to pay for their appointments via their Patient Portal by selecting the invoice linked to the appointment. The process is similar to electronic payments processing for practitioners. This gives you further payment options in your practice.
Patients can link a health-tracking device to their Halaxy account. They can then share this information with you and other practitioners.
You can also assign clinical tools to a patient to complete to track their health between appointments, or patients can access these tools independently. These tools can include episodic measures, such as K10 and DASS21 assessment forms, and ongoing tools, such as food and exercise diaries, mood trackers and medication management tools. Once the patient completes and saves the tool, it is saved to their patient record in your Halaxy.
Using these options, patients can take charge of their health and can share tools and records within their care team. For example, dietitians may assign their clients 'homework' to track their food intake in a food diary between appointments, and patients can share their food diaries with practitioners electronically before their next appointment for you to assess and review.
On the Accesses page (Profile > Accesses), patients can reset their password and sync their Halaxy calendar with other iCal-enabled calendars (these functions operate in a similar way to practitioners resetting passwords and calendar syncing functions).
Importantly, patients can determine who can access their own patient portal (i.e. who can see their appointments, invoices and health details) and also request access to other patients' portals.
Patients can add their own information to their patient portal including their name, date of birth, gender and email as well as their address and phone numbers and emergency contact (which is similar to the information recorded on the General page of their patient profile in your software).
They are also able to set and change their timezone and date and time formats (which is similar to your Settings page).