Two-factor authentication (2FA) is a layer of additional security you can add to your Halaxy account. Enabling two-factor authentication in Halaxy is extremely easy and helps secure your account.
Two-factor authentication combines something you know (your password) with something you have (such as your mobile phone, email account or Google Authenticator). This means that even if someone manages to guess your password, they will be unable to log in to your Halaxy account unless they also have physical access to your personal authentication method.
Full Access users can make two-factor authentication mandatorily enabled, mandatorily disabled or optional for all users in their practice group. They can also optionally mandate a method of two-factor authentication (SMS, Email or Google Authenticator).
To edit two-factor authentication settings for your practice group:
Click Settings > Users.
In the top-right corner of the practice group, click Edit Two-Factor Authentication Settings.
The Two Factor Preference Settings for Prac Group pop-up appears. Select whether you wish to make two-factor authentication Optional, Mandatorily Enabled or Mandatorily Disabled.
In the drop-down menu, select whether you wish to mandate a method of two-factor authentication. If you want to allow users to choose their method, select Optional.
RESULT: If you made two-factor authentication mandatory, users will be prompted to set up two-factor authentication the next time they log in. If you disabled two-factor authentication, users will not be able to set it up at an individual level. Note that users who have already enabled it at an individual level will still use two-factor authentication; you can disable it for them individually to prevent them setting it up again (see below).
Enabling or disabling two-factor authentication for individuals is extremely easy. All you need to do is:
Click Settings > Users.
Click the cogwheel icon to the right of the user you want to enable two-factor authentication for:
Choose your authentication method and click Validate.
None: Disables two-factor authentication for this user.
SMS: Whenever you log in to Halaxy, you will be sent an authentication code via SMS. After entering your password, you will be prompted to enter this code in order to access your account.
Email: Whenever you log in to Halaxy, you will be sent an authentication code via email to your Halaxy email address (your username). After entering your password, you will be prompted to enter this code in order to access your account.
Google Authenticator: After you enter your password to log in to Halaxy, you will be prompted to enter the authentication code that appears in your Google Authenticator app in order to access your account.